BOD Vacancies to Be Filled

This story was first published in the TAJ Newsletter
Una traducción española está disponible en Web site: www.TAJWatchSpanish.blogspot.com
by Steve Frahm
The BOD has two vacancies (since the resignation of Manny Salomon and Theresa Levy) and is in the process of filling them. State law and the TAJ By-Laws address the requirements necessary for that to happen. However, the wording of the By-Laws is contradictory and therefore the requirements are unclear. For that reason the BOD has spent time with their attorney to make sure that they get it right. They have said that the vacancies must be filled by an Association election and that the replacements have to receive a majority of the 171 votes that would constitute a quorum of unit owners. In the March 5th, 2008 election 210 votes were cast. Only 106 votes were counted in the previous year’s election. If less than 171 owners cast votes in two consecutive election attempts to fill the vacancies, they are to be filled by the existing members of the BOD.

TAJ residents have received doorknob notices that included the form “Notice of Intent to be a Candidate for the Board” and further instructions.

Being on the BOD can be thankless, but active and willing members are needed now more than ever.

TAJ By-Laws Section 4.3:
“Vacancies in the Board shall be filled by person(s) selected by the remaining Directors. An election by the Members at a duly called Special or Annual Meeting of the Members in which a quorum is present. The candidate receiving the highest number of votes shall become the new Director. Said election must be held within thirty (30) days of the occurrence of the vacancy. If a quorum cannot be obtained within two (2) duly noticed meetings, the Board shall fill the vacant seat or seats, by appointment.” (as found on the official TAJ Website)

Did You Know? (According to TAJ By-Laws)

Did you know that according to the TAJ By-Laws, the Secretary (not the property manager) is to "keep the minutes?" Did you also know that for the past few years the property manager (not the secretary) has been taking the minutes at meetings and later typing them for the BOD? (not since Janet Rickenbacker was doing it years ago was a BOD member taking and typing the minutes) Did you know that keeping the minutes can be a time-consuming task that requires revisions, corrections, and confirmations? (not to mention typing skills)

We have always had a problem getting meeting minutes posted on the web in a timely manner. If you look on the TAJ website you will see that there is only one set of meeting minutes in 2008. Now that the BOD membership has been changed, it would also be a great time to change some BOD traditions. The three newly elected Directors each touted the need for improved communications between the BOD and the community. This is an opportunity to put those words into real action. If BOD members are willing to take on the responsibility to do the work, the minutes could be taken and published more quickly than has been happening in the past (thereby keeping the community more informed more quickly). What is more, now that the BOD is bilingual, the minutes could be published in both English and Spanish (helping to provide information to the non-English speaking Spanish speakers).

What do you say, Board of Directors? Is anyone willing to step up and take on the hard work of fulfilling campaign promises? Is anyone willing to take on the duties of Secretary as outlined in the By-Laws?

¿Sabías? (Según ordenanzas municipales de TAJ)

Sabías que según las ordenanzas municipales de TAJ, la secretaria (no el encargado de característica) está al " ¿guardar los minutos? " ¿También sabías que por los últimos años el encargado de característica (no la secretaria) ha estado tardando los minutos en las reuniones y las ha estado mecanografiando más adelante para el TÍO? ¿(no puesto que Janet que Rickenbacker lo hacía hace años era un miembro del TÍO que tardaba y que mecanografiaba los minutos) sabías eso que guardaba los minutos puedes ser una tarea desperdiciadora de tiempo que requiere revisiones, correcciones, y confirmaciones? (sin mencionar habilidades que mecanografían)

Hemos tenido siempre un problema el conseguir de minutos de reunión fijados en la tela a tiempo. Si miras en el Web site de TAJ verás que hay solamente un sistema de minutos de reunión en 2008. Ahora que se ha cambiado la calidad de miembro del TÍO, también sería un gran rato de cambiar algunas tradiciones del TÍO. Los tres directores nuevamente elegidos cada uno importunaron la necesidad de las comunicaciones mejoradas entre el TÍO y la comunidad. Esto es una oportunidad de poner esas palabras en la acción verdadera. Si los miembros del TÍO están dispuestos a adquirir la responsabilidad de hacer el trabajo, los minutos se podrían llevar y publicaron más rápidamente que ha estado sucediendo en el pasado (de tal modo la custodia de la comunidad informó más más rápidamente). Por otra parte, ahora que el TÍO es bilingüe, los minutos se podrían publicar en inglés y español (ayudando a proporcionar la información a los altavoces españoles no hispanohablantes).

¿Qué dices, junta directiva? ¿Está cualquier persona dispuesto a intensificar y a adquirir el trabajo duro de las promesas satisfacientes de la campaña? ¿Está cualquier persona dispuesto a adquirir los deberes de secretaria conforme a las ordenanzas municipales?

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BY - LAWS OF THE TOWNHOUSES AT JACARANDA CONDOMINIUM ASSOCIATION INC.

6.4 The Secretary shall keep the minutes of all meetings of the Board and the Membership, which minutes shall be kept in a businesslike manner and available for inspection by Members and Directors at all reasonable times. He shall have custody of the seal of the Association and affix the same to instruments requiring a seal when duly signed. He shall keep time records of the Association, except those of the Treasurer, and shall perform all of the duties incident to the office of Secretary of the Association as may be required by the Board or the President. The Assistant Secretary, if any, shall perform the duties of the Secretary when the Secretary is absent and shall assist the Secretary.

(You can find the TAJ By-Laws and other important documents on the official TAJ website. There is a link to the website on this blog in the left column.)

ORDENANZAS MUNICIPALES DE LAS CASAS URBANAS EN JACARANDA CONDOMINIUM ASSOCIATION INC.

6.4 La secretaria guardará los minutos de todas las reuniones del tablero y la calidad de miembro, que minuta será mantenida una manera seria y disponible para la inspección por Members y los directores en todas las veces razonables. Él tendrá custodia del sello de la asociación y puso iguales a los instrumentos que requieren un sello cuando debido está firmado. Él guardará los expedientes de tiempo de la asociación, a menos que los del tesorero, y realizará todo el incidente de los deberes a la oficina de la secretaria de la asociación como puede ser requerido por el tablero o el presidente. La secretaria auxiliar, eventualmente, realizará los deberes de la secretaria cuando la secretaria es ausente y asistirá a la secretaria.

(Puedes encontrar las ordenanzas municipales de TAJ y otros documentos importantes en el Web site del funcionario TAJ. Hay un acoplamiento al Web site en este blog en la columna izquierda.)